In preparation for the new insurance administration system, My Insurance Benefits, the Department of Employee Trust Funds is updating a documentation policy for new hires and employees. Note, this policy does not apply to changes during open enrollment.
For health insurance coverage effective January 1, 2025, all new hires and employees who are experiencing a qualified life event to add coverage, including a dependent, due to marriage, birth or adoption, must provide a marriage or birth certificate (or court order for adoption) for the new dependents. This applies to married couples.
While the current system, My Employee Benefits System (MEBS), will not have the functionality to stop enrollments, ETF is requesting that employers ask for the documents and complete the Employer Attestation For Documentation Received (ET-1908) so that employees are familiar with this requirement going forward. Notify any new hire that the documentation is required and forward the employer attestation form (ET-1908) if the document is provided.
Once My Insurance Benefits is live, the same documentation requirements will apply to supplemental dental, vision, and accident plan at that time:
- Changes will be denied if documentation is not provided.
- Coverage will not be in place for the dependent(s) until the documentation is provided.
This requirement does not apply to currently covered dependents or to changes made during this fall’s open enrollment period.
If you have questions, you may contact ETF at ETFSMBEmployerInsurance@etf.wi.gov.