The purpose of this Request for Proposals (RFP) is to solicit proposals from interested and qualified vendors that possess the resources and expertise to administer the State of Wisconsin Uniform Dental Benefit Program (Program). Proposals from brokers will not be considered.

The State of Wisconsin Department of Employee Trust Funds (Department), located in Madison, Wisconsin, administers the Wisconsin Retirement System (WRS), the Group Health Insurance Program (GHIP), and a variety of other public employee benefit programs for State of Wisconsin (State) employees and many local governments. The WRS is the 8th largest public pension fund in the nation and the Department’s largest program, providing retirement benefits for more than 630,000 current and former State and local government employees on behalf of approximately 1,500 employers. WRS participants include public school teachers, current and former employees of State agencies, and employees of most local governments. The Department is overseen by independent governing boards and funds are held on behalf of the benefit program beneficiaries in the Public Employee Trust Fund created and regulated under Chapter 40 of the Wisconsin State Statutes.

The Department intends to use the results of this RFP solicitation to award a Contract for the administration of the Program. The Contract will be administered and managed by the Department, with oversight by the State of Wisconsin Group Insurance Board (Board). This RFP document, its appendices, forms, attachments, and the awarded Proposal will be incorporated into the Contract.

The Department expects the Contract to be executed in April 2021, after Contract negotiations have been successfully completed. The initial Contract term will be approximately five (5) years, beginning on the date the Contract is executed by all parties thereto and continuing, unless earlier terminated, until December 31, 2026. The Board retains the option to renew the Contract for two (2) additional two (2)-year terms. 

Note: The RFP documents are available at https://etf.wi.gov/procurement

The RFP details the procedures proposers must follow to submit a proposal and the minimum requirements that proposers must meet to be eligible for consideration.

The deadline for receipt of vendor questions, letters of intent, and Form I – SFTP Access Request regarding this solicitation is June 22, 2020. Submit as indicated in Section 1.6 of the RFP via email to ETFSMBProcurement@etf.wi.gov.

The deadline for receipt of proposals for this solicitation is October 1, 2020 by 2:00 p.m. CDT. Submit proposals electronically only to the Department’s SFTP site. Late submissions will not be considered.

This solicitation is authorized under Chapter 40 of the Wisconsin State Statutes. All decisions and actions regarding this solicitation are solely under the authority of the Board. Procurement statutes and rules that govern other State of Wisconsin agencies may not be applicable.

Any news releases or release of broadcast e-mails pertaining to this solicitation, any resulting contract(s), or the acceptance, rejection, or evaluation, or review of vendor proposals shall not be made without the prior written approval of the Department.

NOTE: All modifications and other information associated with the RFP will be posted on the Department’s website at https://etf.wi.gov/procurement. Interested vendors are encouraged to check this site for updates frequently. No other notification regarding modifications will be provided.

Uploaded Documents

ETJ0045 Dental RFP FINAL pdf.pdf
Appendix 1 - Pro Forma Contract_0.docx
Appendix 2 - Department Terms and Conditions.docx
Appendix 3 - Uniform Dental Program Overview.docx
Appendix 4 - Employer Overview.docx
Appendix 5 - Program Agreement.docx
Appendix 6 - Dental Provider Proximity to Members.xlsx
Appendix 7 - Enrollment Tables.xlsx
FORM A - Proposal Checklist.docx
FORM B - Mandatory Proposer Qualifications.docx
FORM C - Subcontractor Information.docx
FORM D - Request for Proposal Signature Page.docx
FORM E - Vendor Information.docx
FORM F - Vendor References.docx
FORM G - Designation of Confidential and Proprietary Information.docx
FORM H - Cost Proposal Workbook.xlsx
FORM I - SFTP Access Request Form.docx
ETJ0045 Addendum No. 1 - FINAL.docx
ETJ0045 UDB RFP NOIA 2.17.21.pdf
3.29.21 Letter reaffirming 2.17.21 NOIA.pdf
ETJ0045 Uniform Dental Benefits Contract.pdf